Senior Executive Assistant to the CEO

South Jordan, Utah, United States Full-time

Want to be part of a tech company that is changing the world for the better? 

Most companies have a mission statement. Banjo has a mission—to save lives and reduce human suffering by ethically using Artificial Intelligence to get everyone live, validated information, so they can make better decisions, faster. The technology is used each day to help solve child abductions, active shooters, the opioid crisis, homelessness, getting emergency services to victims quicker.

Supporting the mission to save lives each day is why this role is so critical and why we are looking for the best of the best. The Sr. Executive Assistant (EA) will be responsible for coordinating the day to day schedule and travel for the CEO as well as assisting with meeting presentations, and communicating to top executives inside and outside of the company. This role is one of many inside the Office of the CEO and you will work with other EA’s and support positions within the team, acting as the gatekeeper for the CEO internally and externally. 

This is not a role you can learn, but you must already be a master at your craft with many years of experience as an EA to C level execs. The pace at Banjo is feverish each and every day, with top-level meetings being planned throughout each day. The work is tough but very rewarding. 

RESPONSIBILITIES

  • Ability to multitask (Are you used to 3 things at a time? At Banjo you will be doing 20 things at once. We mean that.)
  • The day doesn’t end at 5 pm or on Fridays; our CEO is on the go 24/7/365 and that is why we have many talented people supporting his vision
  • Experienced making important decisions on the spot, often in highly stressful and time-sensitive situations
  • Stay calm under pressure
  • Extremely well organized (this can’t be emphasized enough as even simple mistakes can lead to millions in lost opportunity)
  • Extensive Google calendar and travel management experience
  • Well-spoken and professional (In this position you will meet the top corporate and global leaders, so you have to present accordingly)
  • Minimal travel required as there is a team that travels with the CEO that will coordinate with this position

EDUCATION/EXPERIENCE

  • 8+ years of EA experience, ideally with supporting C-level executives
  • Bachelor's degree
  • High-level of confidentiality, discernment, and judgment
  • Strong working knowledge of Google Suite (Gmail, Google Calendar)
  • Ability to manage other EA’s and staff on the team
  • Experience managing expense reports
  • Comfortable interfacing with high-profile clients and global business professionals
  • Must be able to accommodate last minute travel, work long weekdays and weekend hours as needed

PERSONAL ATTRIBUTES OF THE SUCCESSFUL CANDIDATE

  • Possesses an innate sense of urgency to deliver for the business while also effectively working collaboratively as part of a team
  • Owner mentality
  • Effective time management, organization and prioritizing skills. Ability to manage and prioritize multiple deliverables and to meet deadlines
  • High attention to detail, able to complete tasks quickly
  • Proven success delivering results individually and as part of a team in a fast-paced, demanding, high-growth environment
  • Continuous improvement mentality with an ability to evaluate processes, seek out and implement internal or external best practices
  • Creative problem solver with a demonstrated ability to ‘think outside the box’ when confronting challenges

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds and is required to travel unless otherwise specified in the job description.

NOTICE

At Banjo, we value inclusion and embrace diversity. Banjo is an equal opportunity employer and makes employment decisions on the basis of merit. Banjo prohibits discrimination based on race, color, religion, sex, sexual identity, gender identity, marital status, veteran status, nationality, citizenship, age, disability, medical condition, pregnancy, or any other unlawful consideration. All your information will be kept confidential according to EEO guidelines.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. 

Candidates must pass a background check and drug test to be considered for this position.